Embarrassment, making a fool of yourselves, feeling stupid – Goof ups in official email communication can definitely make you feel this way. Here’s a compilation of some classic office gaffes every one can relate to-
#1: SENDING WRONG ATTACHMENTS
This one is classic. Mail attachments sent in a hurry can be real blunders.
Says Nina Assaraf, “I use the same laptop for work and my private chores. I was supposed to mail a zipped folder of seminar images held at Douglas, Arizona to my boss. The file was named Doug Pics. Instead I ended up sending across ‘Dog’ Pics – with shots of my Labrador and her newly born pups.”
#2: MAILING THE WRONG PEOPLE
Got a joke from a colleague? Want to mail it to your buddies at work? Take care to ensure that you tag the right addresses, especially if your mail client allows you to create lists/groups of people. You don’t really want to send some cheeky content to your foreign clients who might be offended by your sass!
#3: LETTING THAT ‘BOSS’ GUY’ IN ON SECRETS
Every office has a boss’ pet. And you must keep his email address off the recipients bar when exchanging information you don’t want to spread around!
Says John Polla, ‘It was such a horrid feeling. Realizing that I had added the id of the office snitch to the mail that described in great detail how we could all have half a day off by duping the boss.”
#4: AUTO KORREKT….ERM CORRECT
Email auto correct can be the bane of life. Shyla Lopez rues the message she sent a very senior colleague undergoing an operation.
She says, “The mail read ‘Stay bald. We love you’. It was supposed to be ‘Stay bold. We love you’. The fact that the person in question was actually going bald made the whole thing embarrassing.”
#5: SENDING ACROSS EMAILS YOU DON’T INTEND
Emails are easy to send and thus they inspire knee-jerk reactions.
Robin Lie says, “I had received a very scathing message from the HR head about my supposed ‘tardiness’ and I angrily penned down a really rude reply. However once I read it over, I decided it was way too explosive. The phone rang just then and I ended up sending it!!”
#6: FORWARDING MESSAGES WITH PERSONAL TEXT
This one is something we have all been guilty of. Scott Reeves recalls, “It was a great infographic about changing habits. My girlfriend had sent it over with the customary ‘I love you sweetie’ preceding the jpeg. I just mailed it to everybody – including my boss who happens to be a woman.”
#7: FORGETTING AN ATTACHMENT
The “Please Find Attached” conveniently hides in the jungle of words and you never spot it till it’s too late and the little bugger is on its way to your recipient.
#8: NOT VIEWING ALL MESSAGES BEFORE REPLYING
Emails tend to clump together in the inbox. It is hard to keep track of multiple messages in the same thread.
Arya Singh cautions, “I once blasted a poor employee because he mailed me requesting the access details of our web server account that I had already provided twice! Annoyed I just let it rip about his lack of attention to details. I never noticed the second email, barely a minute after the first, saying ‘Sorry. Found it!’”
#9: USING BCC
BCC is the three letter curse word of email etiquette. Use it sparingly as it undermines workplace transparency.
#10: USING ALL CAPS!
Yes, it does mean shouting.
Rose Winston says, “I didn’t know that using caps frequently is considered rude. I had a habit of sending in emails to my boss, nice and big till he snapped somewhat annoyed that he didn’t like being shouted at. I almost had a heart attack.”
It’s now time to come clean. Which of these blunders are you guilty of?